Solution
Construction Procurement Software
Buying material for a job usually means a phone call, an email quote, a PO that may or may not match what actually showed up, and an invoice that gets paid whether or not the delivery was ever confirmed. That gap — between what was ordered and what actually arrived — is where a lot of real money quietly leaks out of a job.
What real procurement control requires
A requisition needs real approval before it becomes a commitment, not a verbal go-ahead. Pricing needs to come back through a real RFQ, comparable side by side, not scattered across separate emails. And the invoice shouldn’t get paid until delivery is actually confirmed against what was ordered — the single control that closes the gap most procurement processes leave wide open.
How PoPs Procurement handles it
A requisition goes through real approval, converts to an RFQ or PO, and the invoice doesn’t release for payment until delivery is confirmed against what was ordered. This is the suite’s real accounts payable system — RFQ through quote, PO, delivery, and payment, one connected pipeline instead of a vendor invoice landing disconnected from the PO it’s supposed to match. Vendor management tracks COI and W-9 compliance directly instead of chasing it down separately when paperwork lapses, and beyond individual purchases, it covers company-wide inventory — transferring material between jobs, checking tools and assets in and out. Purchase-agent access is admin-grantable, so a company controls who’s actually authorized to commit to a purchase without locking procurement to one person.
Where this fits
For the accounting side, see Construction Accounting Software. Materials approved on a Work Ticket in PoPs Field route straight into a requisition here.
Who this is for
- General Contractors — Buying material and equipment for active jobs.
- Purchasing agents and PMs — Who need real visibility into what’s on order and what’s been paid.
FAQ
Does the invoice get paid automatically once it arrives?
No — there’s a real delivery-confirmation gate. Payment doesn’t release until what was ordered is confirmed as actually delivered.
Is this the suite’s accounts payable system?
Yes — RFQ through quote, PO, delivery, invoice, and payment, all one connected pipeline.
Can I track tools and equipment, not just materials?
Yes — company-wide inventory includes inter-job material transfer and tool/asset check-out, not just PO tracking.