Construction Accounting Software

A job might bill on a percentage-complete draw schedule, at fixed milestones, or on straight time-and-material — sometimes more than one of those in the same company’s job mix. Payroll has to account for FICA, Medicare, FUTA, plus a company’s own SUTA, Workers’ Comp, and benefits, not just what’s on the paycheck. A prevailing-wage job needs real Davis-Bacon/WH-347 compliance tracking, not a manual cross-reference against a wage determination sheet. And once the books need to close, all of that has to roll up into real financial statements — not a patchwork of exports from different tools.

A real general ledger, not just a collections tracker. A construction-specific chart of accounts (editable), double-entry journal entries with debit and credit enforced, and real financial statements — Profit & Loss, Balance Sheet, and Cash Flow Statement — generated straight from the ledger instead of assembled by hand at close.

Both sides of the books, connected. Accounts receivable — invoicing, collections, split and partial payments — with billing that follows however the job is contracted: progress billing (AIA G702/G703), milestone billing, or time-and-material, not one method forced onto every job. Accounts payable lives directly in PoPs Ledger too, fed by PoPs Procurement’s real vendor pipeline — RFQ through delivery — so a bill Procurement generates lands straight in the ledger instead of getting re-entered.

Payroll that accounts for the real cost of a job. Burdened payroll covers FICA, Medicare, FUTA, SUTA, and a company’s own real rates — not just gross wages. Davis-Bacon/WH-347 certified payroll comes with real compliance flags built in as a drafting aid. Field hours logged in PoPs Field push straight into a payroll run, and that run only posts to the general ledger once a named person has reviewed and accepted it — sensitive fields like Social Security numbers and bank details are never stored.

Retainage tracks through its full lifecycle, not as a note on an invoice.

An outside accountant gets a real seat, not a folder of exports. A CPA or bookkeeper can log in directly to review a company’s books — no handing off spreadsheets or PDFs to keep them in the loop.

Already use QuickBooks? Keep using it. A one-way export sends PoPs Ledger’s real entries into QuickBooks whenever you want — QuickBooks stays your system of record if that’s what you prefer, PoPs Ledger doesn’t ask you to abandon it.

For the vendor/purchasing side, see Construction Procurement Software. For the job itself, PoPs Ledger connects to a budget already running in PoPs Project Tracker.