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Construction Project Management Software for Small Companies
Running a job day to day means tracking a dozen things that all move at once — budget vs. actual, RFIs waiting on an answer, submittals waiting on review, change orders waiting on approval, and a crew that needs direction every morning. Most of that ends up split across a spreadsheet, an email inbox, and a phone call to the field, with no single place that reflects what’s actually happening on the job right now. PoPs Suite is built to be that one place instead.
The real problem: the paperwork and the field don’t talk to each other
A schedule built once at the start of a job rarely reflects what’s actually happening a month in. An RFI answered by email doesn’t automatically update the budget it affects. A change order approved verbally doesn’t push its cost into the forecast until someone remembers to type it in. And field progress — what actually got done today — usually reaches the office as a phone call or a text, not a real record. Every one of those gaps is a place a PM has to manually reconcile two systems that should already agree.
How PoPs Suite fits a PM’s actual workflow
Scope & Schedule reads the drawings and specs directly, classifies the work by CSI division, and builds a real sequenced schedule with dependencies and a critical path — or ingests a schedule you already built elsewhere and suggests dependency mapping with AI, instead of requiring a rebuild from scratch. Once the job is staffed, labor forecasting runs alongside it — a 13-week rolling forecast for near-term staffing and a 104-week forecast for planning ahead.
PoPs Project Tracker is where the job actually runs day to day: budget vs. actual tracking, monthly actuals synced to real invoices, and change orders that push their approved cost into the budget and forecast automatically instead of needing a manual update. Cost to complete is calculated the same way, automatically, per cost code — earned value based on forecast percentage, remaining cost to finish, and percent complete, updated as the job progresses instead of a manual recalculation someone has to remember to run. RFIs, Submittals, and Change Orders are all PoPs APM (Assistant Project Manager)’s job — the connected layer inside PoPs Project Tracker that handles that paperwork in the same system as the money: real answers tracked back from the engineer of record on RFIs, submittals prepared for engineer approval with a real markup tool and an indexed, hyperlinked package (reviewing either happens right inside PoPs Markup), and change orders that get picked up, priced by whichever tool priced the original bid, and — once approved — pushed straight into the budget and forecast automatically. Native progress billing — G702/G703, retainage, lien waivers — means the paperwork that keeps a job moving doesn’t live in a separate tool either.
On site, PoPs Field replaces the phone call with a real record — Work Tickets issued directly by the PM or superintendent, crew check-in with actual time tracking, and photo capture built into ticket completion. Material needed for a ticket routes into a real approval flow connected to Procurement, and the hours logged push as real burdened payroll straight into the job’s budget — so field work shows up in the numbers without anyone re-entering it from a timesheet.
Where this fits
For the broader estimating-to-execution picture, see PoPs Suite for General Contractors. For subs and trade estimators pricing the work before a PM ever sees it, see PoPs Suite for Estimators & Subs.
FAQ
Do I need to already have a schedule to use Scope & Schedule?
No — upload the blueprint and specs, and it builds the CSI-structured scope and sequenced schedule from scratch. If you already have one, it can ingest and reconcile against it instead.
Does an approved change order update the budget automatically?
Yes — approved cost pushes into the budget and forecast automatically, not as a manual line someone has to remember to add.
How is cost to complete calculated?
Automatically, per cost code — earned value based on forecast percentage, remaining cost to finish, and percent complete, recalculated as the job progresses instead of a manual spreadsheet someone has to update.
How does field progress reach the office?
Real Work Tickets, crew check-in time, and completion photos push straight into the job record — not a phone call or a text that has to be typed up later.
Do I need separate PDF software to review a submittal?
No — the annotation toolset is built into the suite, wired directly into PoPs APM, the same RFI/Submittal/Change Order layer the rest of the job runs through.