Solution
AIA G702/G703 Billing Software
A pay application looks simple until it’s due. The G702 summary has to agree with the G703 continuation sheet, the G703 has to agree with the contract value by cost code, and all of it has to agree with what the job actually did last month — including every change order approved since the last bill. Most contractors build that in a spreadsheet that sits beside the real job budget, which means every pay app starts by copying numbers from one place to another and hoping nothing drifted.
What AIA billing software actually has to get right
The G703 line items have to come from the job’s real budget, not a billing-only copy of it. Work completed this period, work billed in prior periods, materials stored, and balance to finish all have to roll forward correctly each month. Retainage has to withhold and later release the way the contract says. And when a change order is approved mid-job, the contract value on the next application has to reflect it without anyone rebuilding the sheet by hand.
For a plain-language explanation of the forms themselves, see AIA Progress Billing (G702/G703) and Retainage.
How PoPs Suite handles AIA billing
Native G702/G703 progress billing, retainage, and lien waivers run inside PoPs Project Tracker, against the same budget a won bid became in the first place — so the pay app reflects real job data instead of a parallel spreadsheet. Change orders approved in the same system update that budget automatically, so the billed contract value stays current with no manual reconciliation step.
On the accounting side, PoPs Ledger supports progress billing as one of several real billing modes, alongside milestone billing and time-and-material, so how a job bills matches how it was actually contracted. For jobs with a Client Portal active, the pay-application status is visible to the client directly, which cuts down on the “where is my pay app” phone calls.
Related reading
- Change Order Management Software — How approved changes reach the budget and the next pay app.
- Cost to Complete Software — Tracking what’s left to spend as the job bills.
- Bid, Price, and Manage Construction Jobs in One Platform — How the bid becomes the budget the pay app bills against.
Who this is for
- General Contractors — Billing owners monthly on progress.
- Project Managers — Preparing and tracking pay applications on active jobs.
FAQ
Does PoPs Project Tracker produce real G702 and G703 forms?
Yes — progress billing with G702/G703, retainage, and lien waivers is built in natively, not a separate add-on or an export to another tool.
Where do the G703 line items come from?
From the job’s real budget in PoPs Project Tracker — the same numbers a won bid or estimate became — rather than a separate billing spreadsheet someone has to keep in sync.
What happens to the pay app when a change order is approved?
The approved change order updates the job’s budget automatically, so the contract value on the next application is current without rebuilding the sheet.
Can my client see the status of a pay application?
For jobs with the Client Portal active, yes — AIA pay-application status is visible to the client directly.